Event staffing platform

Your entire event crew. One organized platform.

Create events, assign your crew, coordinate shifts, track hours, and prepare payroll — without spreadsheets or endless group messages.

Free plan: your first 5 positions, and drafts are always free. Works in your browser, on iOS and on Android.

One message becomes a complete 12-position event, posted to the whole team.

Staffing an event should not take a spreadsheet, a group chat and a phone list.

If any of this sounds familiar, FlowShift was built for you.

Who confirmed? Who has the address? The answer lives in four places, and none of them is current.

A bartender drops out at 3 pm. Covering the shift means calling down a list and explaining the job again every time.

Paper sign-in sheets, texted clock-outs and rates that changed mid-month turn payroll into a reconstruction job.

How it works

The whole operation, start to finish, in one place.

1
Create your event
Fill the quick form, upload the paperwork, or tell flow.ai what you need. Client, venue, roles, times and rates — saved as a draft until you are ready.
2
Assign and coordinate your crew
Post the event to everyone, a team, or hand-picked people. They accept on their phone, and every event gets its own team chat.
3
Track hours and prepare payroll
Your crew clocks in at the venue. Review, adjust and approve hours in one tap, then export exactly what you approved.

A five-event BEO becomes five drafts, each with venue, roles and rates.

Meet flow.ai

flow.ai lives in both apps and takes the repetitive admin off your plate. It drafts; you review. Nothing goes live until you post it.

Create event drafts from plain language
“Three servers and two bartenders, Saturday 5 to 11, Grand Ballroom.” The draft is built, roles and rates included.
Extract events from documents
Upload a BEO, a PDF, a screenshot or pasted text. flow.ai finds every event with its venue, call time, roles and rates, ready for your review.
Cut the repetitive admin
Ask who has not confirmed for Saturday, or what August cost in labor, and get the answer without opening a report.